1. Introduction
Welcome to Grid Photo Gallery! Our website address is: https://gridphotogallery.com/.
This Privacy Policy explains how Grid Photo Gallery (“we”, “us”, or “our”) collects, uses, shares, and protects your personal information when you visit our website, subscribe to our newsletter, enter our contests, or otherwise interact with our services. It also describes your privacy rights and how you can exercise them.
Your privacy is important to us, and we are committed to protecting your personal data. If you have any questions about this Privacy Policy or our privacy practices, please contact us at: hello@gridphotogallery.com.
2. What Personal Data We Collect and Why We Collect It
We collect information in a few different ways:
a) Information You Provide to Us Directly
- Contact Forms: When you contact us through a contact form on our website, we collect the information you provide, which typically includes your Name, Email Address, and your Message. We use this information solely to respond to your inquiries, provide support, or communicate with you regarding your request.
- Newsletter Subscription: When you subscribe to our newsletter, we collect your Email Address and, optionally, your Name. We use this information to send you updates with your explicit consent, managed via a double opt-in process, through a third-party email marketing service. You can unsubscribe at any time by clicking the “unsubscribe” link in our emails.
- Contest Participation: When you participate in our photography contests, the submission process and initial data collection are managed by a specialized third-party contest platform. To enter a contest, you will be required to register and submit your information directly on their platform. We encourage you to review that platform’s own Privacy Policy and Terms of Service. The platform will share necessary data of participants, particularly winners, with us for the purposes of announcing winners, curating exhibitions, and further communication. Any entry fees are also processed by the third-party platform.
b) Information We Collect Automatically
- Cookies and Other Tracking Technologies: Our website uses cookies and similar technologies. For detailed information on the cookies we use, their purpose, and how you can manage your cookie preferences, please see our Cookie Policy.
- Website Analytics (Google Analytics): We use Google Analytics to gather statistics about our website usage. This service collects data such as your IP address (often anonymized), browser type, pages visited, and other information regarding your visit to help us improve our site. This data is subject to Google’s privacy policies. You can opt-out of Google Analytics tracking via their browser add-on.
- Server Logs: Our web server automatically collects log information (e.g., IP address, browser type) for system administration, security, and troubleshooting.
3. With Whom We Share Your Data
We do not sell your personal data. We may share your data with trusted third-party service providers who assist us in operating our website and services, such as:
* Our email marketing service provider (for newsletter management).
* Our contest management platform provider.
* Google Analytics (for website analytics).
* Our web hosting provider.
We may also disclose data if required by law or in the event of a business transfer. Publicly, names and works of contest winners are displayed in our exhibitions and profiles.
4. How Long We Retain Your Data
* Contact Form Submissions: We retain information from contact form submissions for 6 months.
* Newsletter Subscribers: We retain your information as long as you remain subscribed.
* Contest Participants (Non-winners): Data shared with us will be kept for 1 year after contest conclusion.
* Contest Winners: Public-facing information (name, bio, works) is retained indefinitely as part of our gallery archive. Private contact details are kept only as long as necessary for fulfillment.
* Google Analytics Data: User and event data retention in our Google Analytics 4 property is set to 26 months.
* Server Logs: Approximately 30 days.
5. Your Rights Over Your Data
You have rights regarding your personal data, including the right to access, rectify, erase, restrict processing, object to processing, data portability, and withdraw consent (where applicable). To exercise these rights, please contact us at hello@gridphotogallery.com. We will respond within a reasonable timeframe, usually within one month, and may require identity verification. Please note that some data may need to be retained for legal or archival purposes (e.g., contest winner records). You also have the right to lodge a complaint with a supervisory authority.
6. Where Your Data is Sent (International Data Transfers)
To provide our services, we use third-party service providers which may be located in, or process your data in, countries other than your own. These countries may have data protection laws that are different from the laws of your country. When we transfer your personal data to these third parties or to other countries, we take steps to ensure that your data is treated securely and in accordance with this Privacy Policy and applicable data protection laws.
7. Additional Information
a) How We Protect Your Data
We take reasonable precautions to protect your information. Our website uses SSL/HTTPS encryption to secure data transmitted to and from our site. We also follow standard security practices and utilize security measures to help protect against unauthorized access, use, or disclosure. However, no internet transmission or electronic storage is 100% secure, so we cannot guarantee its absolute security.
b) Links to Other Websites
Our website may contain links to other websites that are not operated by us (for example, links to photographers’ personal websites, social media profiles, or our contest platform). If you click on a third-party link, you will be directed to that third party’s site. We strongly advise you to review the Privacy Policy of every site you visit. We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services.
c) Children’s Privacy
Our website and services are intended for adults and are not directed to individuals under the age of 18. We do not knowingly collect personally identifiable information from children. If you are a parent or guardian and you are aware that your child has provided us with Personal Data, please contact us. If we become aware that we have collected Personal Data from children, we will take steps to remove that information.
8. Cookie Policy
Our website uses cookies to enhance your experience and analyze site traffic. For detailed information on the cookies we use, their purpose, and how you can manage your cookie preferences, please see our Cookie Policy.
9. Changes to This Privacy Policy
We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the “Last Updated” date at the top of this Privacy Policy. You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.
Last Updated: June 1, 2025.